Submittable

We use Submittable for online grant application review and processing and workflow automation. We used to have applicants fill out Application Forms in MS Word templates, circulate them to review committees via email and gather feedback and approvals by email. Submittable has allowed us to automate a variety of processes, including i) centralizing all application processing online in a single site using customizable logic-based form templates, ii) making it easier to manage workflows like assigning applications to review team members, recording interactions, and following up queries externally with applicants, as well as internally with review team members) communicating application decisions, and iv) managing additional or follow-up forms processing (e.g., collecting bank wire info for approved disbursements), etc. It also acts as a central repository for past/archived applications for easy reference or learning retention to help with new application decisions.

We use Submittable for all of our grants and scholarship needs each year. It has helped us shorten processes and track our applicants better. We process 300 applications a year and the program participants find it very user friendly. The customer support is also great for us and for the applicants.

We use it for multiple things: grant application submissions, our state film incentive applications, and reporting needs. There are multiple grants opportunities and it keeps track of them in different folders, so it's easy to keep up with what we have going on and how many people have jumped in.

We use Submittable for submission and review for our grant programs, board nominations and committee organization, as well as workshop volunteers. Submittable provides a very simple platform that's easy to use and navigate while providing security, flexibility and decent reporting features. Our previous vendor was stagnate and not flexible whatsoever.

Our Foundation uses Submittable to manage our grant administration processes for two external grant programs (and one internal program for our employees). Before using Submittable, our application process was manual, with a high administrative and IT support burden. Since making the switch to this platform, our efficiency has increased significantly.

We use Submittable to take applications for fellowships and programs. We also use it for processing forms, surveys, and other various RSVPs.

We use Submittable to administer two award programs. It allows us to combine the entries in a streamlined way and then conduct judging for the award winners. It’s all done digitally, and it saves lots of time. Our award program was not affected during the pandemic because we had already done the online judging. It’s been an invaluable tool.

I use it to manage submissions for the literary journal I run, and also entries for writing competitions. I receive on average about 2-3000 submissions each year and it makes managing the submissions, assigning them to readers and judges, and notifying submitters easy and efficient. It has saved me many hours of work compared to when I managed everything via email submissions.

We use Submittable to manage grant applications, training applications, site visit reports, and final reports. Submittable gives us a central system for multiple reviewers to access, review and vote on applications. These are reviewers both within our organization and those from outside of our organization.

Submittable has been helpful in implementing educator grants and scholarships for the college students within our program. A challenge that our organization faces is not being able to directly pay educators due to our partnership with the District. This means we have to go through their financial system and because of this Submittable has been instrumental in allowing us to communicate vital information in a professional, efficient and productive manner.

Submittable is a good basic grant application intake and processing tool. The forms builder is excellent and easy to use with drag and drop functionality. You first build your form and then a "project" that it will be part of. The forms support branching logic and you can customize the confirmation messages for different types of forms. Once you have an application submitted, you can reopen it for editing so that the applicant can make corrections. There is also a good messaging tool built into the submission review process that allows you to keep communications about a particular submission connected to that submission and not in a separate silo in Outlook. There are some good basic reporting and filtering tools too. Where Submittable comes up short is in acknowledging and fixing software bugs. The reflexive response from customer service seems to be that everything is fine, so you have to be persistent to get them to see why a malfunctioning date filter is a big problem when you need accurate data in your reports for payments or to analyze your data. New features roll out regularly but fixes for ongoing issues are much slower. Submittable is slowing becoming a better platform for foundations but new features (such as linking submissions to an agency UEI/EIN) don't apply to previously submitted forms and applications, so you will always have an incomplete picture of the relationship in Submittable. Advanced reporting looked promising but in actual use it's a kludge with data field labels that require so much manual work that it's usually just easier to download your data to Excel on work on it there. If you are a small foundation with a simple process flow that is just getting started with an online grant application system, Submittable could be a good starting point and is much better than just using Microsoft/Google Forms. You can upgrade to something more advanced and purpose built later if needed. We've outgrown Submittable and its limitations but it helped us clarify what we need in a grants management system.

Grant management: application submission and stage management, providing technical assistance, tracking reporting documents and forms, communication with grantee, Dept. of Social Services, and other LIIF team members, data reports.

My organization uses Submittable for grants and funding opportunities. We post between 4 and 6 funding opportunities each year, accept grant applications, and have panelists review applications to select our final roster of grantees. Applicants can fill out the grant questionnaire and submit corresponding documents. Additionally, we can communicate to applicants through the portal should information/documents be missing.

My organization uses Submittable to accept applications to competitive arts awards and grants. It helps us organize and adjudicate all applications (often hundreds per program). It also helps us communicate with applicants.

We use Submittable primarily for facilitating our grants management process and managing our calls for artist opportunities. This platform streamlines the submission and review processes, enabling us to efficiently handle a wide array of applications and submissions.

Submittable is used for our applicants to submit their requests for funding through our grant opportunities. Internally, we can review and adapt our applications to best-fit the organizations we are working with. Submittable takes out the organization load that comes along with one-by-one application requests and allows us to categorize and project manage various applications at one time. We use this product for all our applications and also for data gathering.

We use Submittable as an applicant platform for our grants program. it helps keeps the applications in an easy and clear folder and allows the review team to look them over equitably and in their own time.

We use submittable to gather applications for our paid internship and study abroad scholarship opportunities for university students in Montana. We get around 100 applications annually, and expect this to grow significantly in the next 5 years.

We use Submittable for scholarships, volunteer applications, and youth program planning. It supports scoring equitably and inclusively. It allows for collaboration when it comes to teams working with different teachers, school districts, and professionals. As for our scholarships, this is the first program that has met all our needs to ensure we are leading with equity and anti-bias.

I used Submittable to manage a portfolio of grant programs and projects that are used to fund innovative programming across Tennessee. These projects are focused on increasing student success and enhancing innovative practices in higher education. The projects have varying terms, objectives, scopes, and funding amounts. The Submittable platform allows for management, review, tracking, and archiving of these projects.

We use Submittable to run our sub-grants program, all the way from eligibility screenings and applications to quarterly and final progress reports. The submittable platform allows us to keep all grantee information in one place while being able to assign scoring sheets to our board members. Submittable will enable us to determine what projects we would like to fund based on their alignment with our organization's mission and vision and oversee the progress of those projects.

We run many scholarship and prize applications. Submittable allows us to collect responses all in one place to be reviewed. At any given time we're managing 10+ applications and this platform helps to make sure that we don't drop any entries or make over sighted mistakes. It's nice to allow users to upload documents here instead of copying into an email as sometimes used to happen.

We use Submittable to run multiple grant programs that range significantly in size and application pool. We don't know of another platform out there that creates great online applications and then application review and scoring mechanisms that are also easily assigned to other partners/reviewers. Not only is it an efficient way to handle applications, it's secure -- since we ask for financial data with some programs, and there are also lots of reporting options with the platform that serve us well, especially for reporting to our funders.

We use submittables for several projects including but not limted to the following applications

1. general artist call application
2. Project-based artist calls and selection
3. Ongoing program applicants
4. Committee applications
5. Vendor applications

Submittable was purchased to help our office streamline the way internship and fellowship applications are promoted, received, and reviewed. At the time of purchase, our office administered 50+ different opportunities annually and the process was managed manually. We were a small team - 3 people - with one person assigned to manage the applications (we received approx 1500-3000 applications annually with 75-100 reviewers across the 50 applications).